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Electronic invoices

Here you will find information on how vendors can send invoices to Garðabær.

Garðabær accepts electronic invoices and encourages vendors to send invoices electronically.

It is recommended that vendors issue invoices in their systems in so-called XML format and communicate via a messaging service. The Accounting Department of Garðabær is responsible for receiving invoices in electronic format on behalf of the town's institutions. Financial system service providers and messaging services provide advice on issuing and communicating electronic invoices.

Garðabær accepts invoices through the following messaging services:
https://gardabaer.peppol.is/

Retailers without an accounting system

Parties without an accounting system are advised that there are all kinds of accounting services available on the market and various online accounting systems that operators can use to send electronic invoices.

If the accounting and sales systemare not connected to a mail server, you can register an account manually through the account receiving portal, here is a link to it:Gardabær reception gate

Parties that only issue invoices on paper must send us the invoices by letter, those that issue invoices in electronic format can send the invoices as an attachment to an email toaccounting@gardabaer.is. Don't do both.

For parties who send few invoices, there are online solutions available where invoices can be manually registered and sent, usually at no cost for a small number of invoices.

Commercial receivables for invoices

All invoices must contain the following information:

  • ID: Gardabaer 570169-6109No other ID number is valid.
  • Description of the product or service provided.
  • The seller's price, which shall include all applicable costs.
  • It is not permitted to add additional fees to invoices that have not been agreed upon and are not related to the product or service sold, such as bill or service fees.
  • The payment deadline shall be in accordance with the applicable contracts or terms and conditions of Garðabær.

The following must also be stated on the invoices:

  • Name and/or number of the ordering institution/department.
  • Order or request number (if provided by the buyer). Project number and project item (if provided by the buyer).
  • Contract number (on which the price and other terms are based).

Garðabær reserves the right not to pay or return invoices that do not meet these conditions.